Why is information technology strategy important
Proposal for a DECISION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL on the interoperability of pan-European eGovernment services for public administrations, businesses and citizens (IDABC)
(submitted by the Commission)
1. The challenges that Europe is currently facing, such as enlargement, sustainable economic growth, social development, ensuring security and bringing the European Union closer to its citizens, require common political responses at European level, with a greater focus on political action that are most likely to respond to the needs and expectations of citizens and businesses. They also require governments to unite to implement common policies. The Member States and the European Commission are jointly responsible for implementing a large number of legal acts; this requires the development of new forms of cooperation. Cross-border networks using information technologies (IT) have become the main tool that brings public administrations together and supports their joint efforts for a modern, enlarged and secure Europe.
2. Under the eEurope initiative, launched as part of the Lisbon Strategy and underpinning the European Union's eGovernment strategy, governments across Europe have been actively involved in improving the way they interact with their citizens and businesses and are using IT to provide services that are safer, faster and better, more user-friendly and more accessible. It is important that national efforts take into account the priorities of the European Union, otherwise there is a risk that the development of eGovernment services could inadvertently create obstacles to the further development of the internal market and related freedoms . This would be the case if, for example, citizens and businesses that need to communicate electronically with public administrations in other Member States could not do so. For the European Union this would mean that cross-border mobility would not be encouraged, which helps to make workers competitive and flexible and to develop an awareness of European citizenship and identity.
3. The second phase of the program for electronic data interchange between administrations  (hereinafter IDA II), which expires on December 31, 2004, contributed significantly to a continuous progress in the cooperation between the European Commission and the public administrations of the Member States as well between the Community institutions. With regard to enlargement, it should be recalled that in its annual policy strategy for 2003 the Commission identified IDA as a contribution to the application of Community acts, programs and control procedures and the open method of coordination in the new Member States. Indeed, the program provides a forum for the exchange of ideas and experiences and has resulted in the creation of a wide range of operational trans-European networks that support the development of pan-European eGovernment services, in particular between national public administrations and between national administrations, the European one Commission and the other institutions of the European Union. Now the new Member States and the acceding countries can also participate, which makes it easier for these countries to implement the "acquis communautaire".
 Adopted by the European Parliament and the Council in their Decision No. 1719/1999 / EC and their Decision 1720/1999 / EC of 12 July 1999 (OJ L 203, 3.8.1999, p. 1 and p. 9 ), amended by Decision No. 2046/2002 / EC and Decision 2045/2002 / EC of October 21, 2002 (OJ L 316, 20.11.2002, p. 4 and p. 1)
4. The IDA II program has developed in supporting the implementation of Community policies in traditional policy areas such as agriculture, fisheries, employment and statistics, as well as in new policy areas such as home affairs and justice, novel food safety, organic farming, communicable diseases, environmental protection and maritime safety , Civil protection and humanitarian aid proved to be effective and efficient. The management of the internal market has also received a strong boost, in particular because the program has helped to facilitate the cross-border mobility of European citizens and businesses. Aside from advances in supporting key industries such as chemicals, pharmaceuticals and medical devices, it is introducing concerted services to support citizens and businesses. This includes information services (mainly via the EU administration portal, also known as "public-services.eu.int" and currently in its trial phase, as well as via specific portals such as PLOTEUS on learning opportunities) and assistance in cases of incorrect application of Community law by the Member States (through the SOLVIT network). The necessary synergies and the merging with other relevant initiatives of the European Commission (such as Dialogue with Citizens, Dialogue with Business, Signpost Service, Euro Info Centers) are also currently being examined.
5. Finally, IDA II has made basic services and common tools available to several administrative areas, including guidelines, a communication platform (TESTA), which is characterized by a high level of security and availability, and several additional software tools that facilitate interoperability between the "Back -office "systems and procedures of the administrations as well as between" back "and" front office "services are to be established. In several policy areas, the "IDA method" has helped to achieve faster results (the best example is Home Affairs and Justice), which were also of higher quality and corresponded to the needs of companies, who used the availability of these services and tools added value compared to what could be achieved through separate and non-harmonized implementation measures. Last but not least, the program also contributed to promoting the dialogue between public administrations on strategic issues such as software with freely accessible source code and electronic procurement and initiating related cooperation measures.
6. The eEurope 2005 Action Plan, endorsed by the Seville European Council in June 2002, in particular the chapter on eGovernment, underlines the importance of the Electronic Data Interchange between Administrations (IDA) program in promoting the establishment of pan-European eGovernment services to support it cross-border activities and thus complements initiatives related to eGovernment at national, regional and local level and gives them a common framework. In this context, the Commission is now proposing a follow-up program called IDABC (Interoperable Delivery of pan-European eGovernment Services to Public Administrations, Businesses and Citizens), which will ensure continuity because many of the recent projects of common interest and horizontal actions of the IDA II program need to evolve from the current preparatory and feasibility phases to the full deployment of the relevant networks. What is even more important, however, is that the proposal for the successor program, which is designed as an eGovernment program, is based on the consideration that eGovernment is nowadays one of the most important tools for the implementation and realization of overarching political goals. In this context, the use of trans-European telematics networks should not be seen as an end point, but as a means of creating interoperable, information and interactive eGovernment services at European level, building on the benefits of cooperation between public administrations across Europe and delivering them to citizens and Passing on company.
7. During the duration of the new program (2005-2009), the enlarged European Union will have to make steady progress in order to achieve the Lisbon objectives. This and the other priorities of the European Union will support important challenges, in particular cross-border mobility, which will require increased cooperation between public administrations and encourage the cross-border exchange of data and services. At a time when the Convention is preparing a constitutional proposal for the European Union, it is even more important that the IDABC program would be particularly well suited to providing citizens and businesses with a more direct participation in the building of the European Union by creating pan-European eGovernment services make it possible to contribute to the progress of this construction.
8. The new program, like the IDA II program, will support the implementation of Community legislation and contribute to better interinstitutional cooperation, with the delivery of public administration to public administration services as the main task. This is not only due to the fact that the implementation of the legal acts in many policy areas only concerns cooperation between public administrations, but also because without cooperation at administrative level there would be no possibility of developing pan-European services for citizens and businesses. Among other considerations, this approach results in the program having a very clearly defined mandate and acting in full complementarity with the other community programs related to eGovernment.
9. The new program takes advantage of the unique combination of knowledge and expertise gathered under IDA II from different bodies in Member States, Community institutions and European agencies and is expected to play a role in policy development, particularly on interoperability and eGovernment issues, and will continue to provide guidelines and infrastructure services to support the development of pan-European eGovernment services.
10. The new program will have two strands, namely projects of common interest in support of sector policies and horizontal measures in support of interoperability, mainly infrastructure services. However, in line with the IDA mid-term evaluation, the measures proposed under the new program will be significantly streamlined compared to IDA II: just one decision, similar operational implementation of projects of common interest and horizontal measures, simplification of the double comitology procedure and greater decentralization of responsibility to the Policy areas, which will allow the program management committee to focus more on policy and strategy issues.
11. The main aim of infrastructure services is to facilitate the interoperability of systems, information and processes at European level, since this is a fundamental need from both a technical and an economic point of view. The interoperability of information systems, the sharing and re-use of information and the consolidation of administrative procedures are essential prerequisites for high quality, seamless and interactive, user-centered eGovernment services.
12. The interoperability of systems, content and procedures at different levels of administration, from the local to the European level, is also essential if services are to be created that are genuinely pan-European and if there is a risk of fragmentary development of the eGovernment system. Services should be reduced.
13. In order to enable a dialogue with other interested parties, representing regional and local authorities as well as consumer and business associations, an advisory board could be set up by a decision of the Commission in the next few months.
14. In order to facilitate the selection of projects of common interest and horizontal actions to be funded under the program, a comprehensive overall implementation plan will need to be drawn up for each of these projects / actions. In order to ensure feasibility, the plan must contain concrete actions that will ensure the financial and operational sustainability of the project after the implementation phase has been completed. As regards the horizontal measures, the program provides that the Commission, in cooperation with the Management Committee, shall, within two years of the entry into force of the decision implementing the program, establish a mechanism to ensure the financial sustainability of the horizontal measures related to infrastructure services, e.g. B. through public-private collaboration or by submitting some of the services to an agency.
15. A work program covering the entire duration of the program is foreseen to allow for a faster and smoother implementation of projects of common interest, which normally cannot last longer than four years. It is proposed to allocate virtual budgets to projects of common interest and horizontal actions for their entire duration and to release them when they reach predetermined stages, usually in the overall implementation plan.
16. Since sectors that are not active in the areas covered by the Treaty establishing the European Community have also expressed interest in the infrastructure services currently provided by the IDA II program, such as the TESTA communication platform, the new program enables them to be used of infrastructure services within the framework of the common foreign and security policy and judicial cooperation in criminal matters.
17. The need for pan-European electronic government services and for interoperability in general and in particular in connection with the underlying telematics networks does not stop at the borders of the European Union. The possibility is therefore envisaged to extend the scope of the program to third countries as well as to international organizations or bodies, which would give the provision of eGovernment services an international dimension.
Proposal for a DECISION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL on the interoperability of pan-European eGovernment services for public administrations, businesses and citizens (IDABC)
THE EUROPEAN PARLIAMENT AND THE COUNCIL OF THE EUROPEAN UNION,
based on the Treaty establishing the European Community, in particular on Article 156 (1),
at the proposal of the Commission ,
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Having regard to the opinion of the European Economic and Social Committee ,
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Having regard to the opinion of the Committee of the Regions ,
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in accordance with the procedure under Article 251 of the EC Treaty ,
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(1) Pursuant to Article 154 of the EC Treaty, the Community is to contribute to the establishment and development of trans-European networks in order to contribute to the achievement of the objectives of Articles 14 and 158 of the EC Treaty and to the citizens of the Union, economic operators and regional and regional authorities Allow local authorities to fully benefit from the benefits of creating an area without internal borders.
(2) Facilitating the mobility of businesses and citizens across Europe is a direct contribution to the abolition of barriers to the free movement of goods, persons, services and capital as well as the freedom of establishment of nationals of one Member State in the territory of another Member State.
(3) In accordance with Article 157 of the EC Treaty, the Community and the Member States are to ensure that the conditions necessary for the competitiveness of the Community's industry are in place.
(4) By Decision No 1719/1999 / EC  and Decision No 1720/1999 / EC , the European Parliament and the Council adopted a number of measures, horizontal measures and guidelines, including the establishment of Projects of common interest on trans-European networks for electronic data interchange between administrations (IDAs). Since these legal acts on 31.December 2004, a framework for the follow-up of the IDA program created by these acts needs to be put in place.
 OJ L 203, 3.8.1999, p. 1. Decision amended by Decision No. 2046/2002 / EC (OJ L 316, 20.11.2002, p. 4)
 OJ L 203, 3.8.1999, p. 9. Decision amended by Decision No. 2045/2002 / EC (OJ L 316, 20.11.2002, p. 1)
(5) When defining and implementing a successor program to IDA, account should be taken of the results of this program and it should be possible to complete measures that have already started.
(6) The Lisbon European Council in March 2000 adopted conclusions aimed at preparing the European Union's transition to the most competitive and dynamic knowledge-based economy in the world by 2010, one capable of sustained economic growth to achieve more and better jobs and greater social cohesion.
(7) The European Council in Brussels in March 2003 underlined the importance of networking Europe in order to strengthen the internal market and underlined that electronic communications are a powerful engine for growth, competitiveness and employment in the European Union Union and that measures should be taken to consolidate this strength and contribute to the achievement of the Lisbon objectives; To this end, the public administrations of the Member States and the Community institutions must be able to access, exchange and process more and more information electronically ("telematic networks").
(8) The removal of barriers to electronic communication between public administrations at all levels and with businesses and citizens will help improve the business environment for European businesses and reduce administrative burdens and red tape. European Union businesses and citizens will be encouraged to take advantage of the information society and to interact electronically with public administrations.
(9) Improved eGovernment services enable companies and citizens to interact with public administrations without having to acquire special knowledge in information technology (IT), e.g. eInclusion, or prior knowledge of the internal functional organization of a public administration.
(10) The use of trans-European telematics networks for the exchange of information between public administrations should not be seen as an end point but as a means of creating interoperable information and interactive eGovernment services at European level, based on the benefits of cooperation between public administrations across the board Build Europe and pass it on to citizens and businesses.
(11) Pan-European eGovernment services enable public administrations, businesses and citizens to better interact with public administrations across borders. The provision of such services requires the existence of efficient, effective and interoperable information and communication systems between public administrations and interoperable administrative "front" and "back office" procedures so that public sector information can be securely exchanged, understood and processed across Europe .
(12) It is important that national efforts take into account the priorities of the European Union.
(13) It is essential that the use of standards or publicly available specifications or open specifications for information exchange and integration of services is maximized in order to ensure smooth interoperability and thus the benefits of pan-European eGovernment services and the underlying ones to increase trans-European telematics networks.
(14) The development of pan-European eGovernment services and the underlying telematics networks, of which the Community is the user or beneficiary, is the task of both the Community and the Member States.
(15) It is essential to ensure close cooperation between the Member States and the Community and, where necessary, between the Community institutions and interested parties.
(16) Action at Community level should promote the successful development of pan-European eGovernment services and related obligations at national, regional and local level, taking into account the linguistic diversity of the Community.
(17) Mutual enrichment through relevant national, regional and local initiatives and the provision of eGovernment services in the Member States should be ensured.
(18) The eEurope 2005 Action Plan endorsed by the Seville European Council in June 2002, in particular the chapter on eGovernment, underlines the importance of the Electronic Data Interchange between Administrations (IDA) program in promoting the establishment of pan-European eGovernment services for Supporting cross-border activities, thereby complementing initiatives related to eGovernment at national, regional and local level and giving them a common framework.
(19) In order to make good use of Community funding, the costs of pan-European eGovernment services and the underlying telematic networks need to be shared between the Member States and the Community in a balanced way.
(20) Productivity, speed of reaction and flexibility in the construction and operation of pan-European eGovernment services and the underlying telematics networks can best be achieved if a market-oriented approach is followed, so that suppliers can be selected on a competitive basis regardless of the manufacturer and, if necessary, simultaneously the operational and financial sustainability of the measures is ensured.
(21) Pan-European eGovernment services should be developed in the context of specific projects of common interest; against this, the necessary horizontal measures should be put in place in order to promote the interoperability of these services by setting up or improving infrastructure services in support of pan-European telematics networks.
(22) The countries of the European Economic Area and the candidate countries should therefore also be able to participate in the IDABC program, and cooperation with other third countries should be supported. International bodies may participate in the implementation of projects of common interest and horizontal measures at their own expense.
(23) In order to ensure the sound financial management of the European Union and to avoid unnecessary proliferation of equipment, duplication of studies and inconsistent practice, it should be possible to use the infrastructure services developed by the IDABC program under the common foreign and security policy and the to use judicial cooperation in criminal matters in accordance with Titles V and VI of the Treaty on European Union.
(24) Since the objective of developing pan-European eGovernment services cannot be sufficiently achieved by the Member States and can therefore be better achieved due to the scope and impact of the measures at Community level, the Community may decide on projects of common interest or horizontal measures in accordance adopted in accordance with the principle of subsidiarity under Article 5 of the EC Treaty. In accordance with the principle of proportionality under Article 5 of the EC Treaty, this decision does not go beyond what is necessary to achieve these objectives,
Article 1 Objectives
1. This decision establishes a program on the interoperability of pan-European eGovernment services for public administrations, businesses and citizens (hereinafter "IDABC program") with which the establishment of pan-European eGovernment services and the development of the underlying services interoperable telematics networks are to be promoted.
2. The aim of this decision is to achieve the following objectives:
(a) to enable the efficient, effective and secure exchange of information between public administrations - national, regional or local - as well as between such administrations and the Community institutions or other bodies, as appropriate, so that the Member States and the Community in their respective areas of competence comply with Articles 3 and 4 of the EC Treaty are able to carry out Community policies and activities;
(b) extend the benefits of the exchange of information specified in (a) to businesses and citizens;
(c) facilitate communication between the Community institutions and support the Community decision-making process;
(d) Promote the participation of citizens and businesses in building the European Union;
(e) Establish interoperability, both within administrative areas and across departments and, if necessary, with companies and citizens;
(f) to merge the networks mentioned under (a), (b) and (c) into a common telematics interface;
(g) create clear benefits for Member States and Community public administrations in terms of streamlined processes, faster implementation, security, efficiency, transparency, service culture and responsiveness;
(h) promote the dissemination of good practice and encourage the development of innovative telematics solutions in public administrations.
Article 2 Definitions
For the purposes of this decision, the following definitions apply:
(a) "Telematics network": a wide-ranging communication system that not only includes the physical infrastructure and connections, but also the corresponding service and application layer and thus the electronic exchange of information between and within public administrations and between public administrations and companies or citizens enables.
(b) "pan-European eGovernment services": public sector information and interactive services provided by public administrations for public administrations, businesses, including business associations and citizens, including their associations, through interoperable trans-European telematics networks.
(c) "Project of Common Interest": a project listed in Annex I and implemented or continued on the basis of this Decision, which concerns the establishment or improvement of pan-European eGovernment services.
(d) "Infrastructure services": services intended to meet the basic requirements of the projects, including technological solutions and software applications, including a European framework for interoperability, security, middleware and network services. Infrastructure services support the provision of pan-European eGovernment services.
(e) "Horizontal action": an action listed in Annex II and taken or continued on the basis of this Decision, which concerns the establishment or improvement of infrastructure services or strategic and support measures.
(f) "Interoperability": The ability of information and communication technology (ICT) and the business processes it supports to share and exchange information and knowledge.
Article 3 priorities
When determining the work program referred to in Article 8 (1), priority must be given to those projects of common interest and horizontal measures which, through the development or expansion of Europe-wide eGovernment services and the underlying telematics networks:
(a) Contribute to the objectives of the eEurope initiative and related action plans, in particular eGovernment services designed to benefit businesses and citizens;
(b) Contribute directly to the elimination or reduction of obstacles to the free movement of goods, people, services and capital;
(c) contribute directly to the satisfactory functioning of economic and monetary union;
(d) contribute to the construction of a European area of security, justice and freedom;
(e) promote cooperation between and between Community institutions and national, regional and local public administrations, including national and regional parliaments;
(f) contribute to safeguarding the financial interests of the Community and the Member States or to the fight against fraud;
(g) facilitate the application of the acquis communautaire following the enlargement of the European Union;
(h) promote the competitiveness of the Community, in particular small and medium-sized enterprises, as well as entrepreneurship and innovation;
(i) support Union citizenship and participation in political decision-making processes in the European Union, e.g. by consulting stakeholders.
Article 4 Projects of Common Interest
In order to achieve the objectives set out in Article 1, the Community shall, together with the Member States, carry out projects of common interest listed in Annex I and specified in the work program referred to in Article 8 (1), in accordance with the principles of implementation set out in Articles 6 and 7.
The projects of common interest use the infrastructure services as much as possible and provide the input necessary to develop these services in accordance with the project requirements.
Article 5 Horizontal measures
1. In order to achieve the objectives set out in Article 1, the Community, together with the Member States, shall implement horizontal actions in support of the projects of common interest listed in Annex II and specified in the work program referred to in Article 8 (1) and those referred to in Article 6 and 7 correspond to established implementation principles.
2. The horizontal measures establish, maintain and promote infrastructure services for public administrations in the European Community on the basis of a maintenance and access policy defined in the framework of the IDABC program. They also define strategic and support measures that promote eGovernment services, analyze strategic and related developments in the community and in member countries, and promote program management and the dissemination of good practice.
3. In order to determine the horizontal measures to be implemented, the Community shall draw up a comprehensive description of the infrastructure services. The description includes aspects such as the required management, organization, associated responsibilities and cost allocation, as well as a strategy to be used in the development and implementation of the infrastructure services. The strategy should be based on the assessment of the project requirements. The description is revised annually.
Article 6 Implementation principles
1. When carrying out projects of common interest and horizontal measures, the principles listed in paragraphs 2 to 10 must be observed.
2. The present decision forms the legal basis for the implementation of horizontal measures.
3. The implementation of a project requires a sectoral legal basis. For the purposes of this resolution, it is assumed that a project meets this requirement if it supports the provision of Europe-wide eGovernment services to public administrations, companies or citizens in the context of implementing a sectoral legal basis or another relevant legal basis.
The first subparagraph does not apply to projects of common interest that concern the provision of eGovernment services between Community institutions and European agencies.
4. It is not necessary for all Member States to participate in a project promoting pan-European eGovernment services by public administrations for businesses, including business associations, or by public administrations for citizens, including citizens' associations.
5. Projects of Common Interest and Horizontal Actions shall include all measures necessary to set up or improve pan-European eGovernment services, including the creation of working groups made up of Member States and Community experts and, where appropriate, the procurement of goods and services for the Community.
6. Projects of Common Interest and Horizontal Actions include a preparatory phase where appropriate. They include a feasibility phase, a development and validation phase and an implementation phase to be implemented in accordance with Article 7.
This paragraph does not apply to strategic and support measures according to Part B in Annex II.
7. The definition and implementation of each project of common interest and horizontal action may take into account the results of other relevant Community and Member State activities, in particular the Community research and technological development programs and Community actions such as eTEN, eContent and MODINIS.
8th.The projects of common interest or horizontal measures must be specified with reference to European standards or publicly available specifications or open specifications for information exchange and service integration and, where appropriate, must be compatible with the infrastructure services in order to ensure interoperability between the systems of the Member States and the Community, intra-domain, across departments and with companies and citizens.
9. The projects of common interest and horizontal actions shall take into account, where appropriate, the European framework for interoperability established, maintained and promoted by the IDABC program.
10. Any project of common interest or horizontal action will be reviewed within one year of the completion of the implementation phase.
In the case of collaborative projects of common interest, the review is carried out with the Member States in accordance with the sector policy rules and the results of these reviews are presented to the relevant sectoral committee.
In the case of horizontal measures, the review shall be carried out in the framework of the Article 11 (1) committee.
Each review includes a cost-benefit analysis.
Article 7 Further principles
1. In addition to the principles set out in Article 6, the principles listed in paragraphs 2 and 8 apply.
2. The preparatory phase leads to the preparation of a preparatory report specifying the objectives, scope and justification of the project of common interest or the horizontal action, including in particular the foreseen costs and benefits; in addition, appropriate hearing will create the necessary commitment and understanding among participants, including a reference to the committee responsible for carrying out the project or action.
3. In the feasibility phase, an overall implementation plan is drawn up, encompassing the development and implementation phases and containing both the information that will be listed in the preparatory report and:
(a) a description of the planned organizational development and, if appropriate, the restructuring of working procedures;
(b) objectives, functions, participants and technical approach;
(c) measures to facilitate multilingual communication;
(d) the tasks of the Community and the Member States;
(e) a detailed description of the expected costs and benefits with evaluation criteria to determine the results after the implementation phase and a comprehensive analysis of the return on investment and the stages to be achieved;
(f) a plan that provides for the balanced allocation of the operating and maintenance costs of pan-European eGovernment and infrastructure services to the Community and to the Member States and, where appropriate, to other bodies after the implementation phase has been completed;
4. In the development and validation phase, the proposed solution can be worked out, tested, evaluated and tracked on a small scale if necessary. The overall implementation plan will be adjusted accordingly based on the results.
5. In the implementation phase, the fully functional services concerned are to be set up in accordance with the overall implementation plan.
6. The preparatory report and the overall implementation plan will be drawn up using the methodologies developed as a support measure under the IDABC program.
7. The definition and implementation of a project of common interest or a horizontal action, the definition of its phases and the preparation of the preparatory reports and overall implementation plans are carried out and monitored by the Commission, in accordance with the rules of the relevant sectoral committee.
If a committee procedure does not apply to projects of common interest, the Community and the Member States set up expert groups.
The conclusions of the sectoral committees and, where applicable, the expert groups shall be forwarded by the Commission to the committee referred to in Article 11 (1).
8. The initiation and implementation of horizontal measures, the determination of the phases and the preparation of the preparatory report and the overall implementation plan are carried out and controlled by the commission, in accordance with the procedure described in paragraph 11 (2).
Article 8 Implementation
1. The Commission shall draw up a work program for the duration of this Decision for the implementation of projects of common interest and horizontal actions.
The Commission shall adopt the work program and its amendments in accordance with the procedure referred to in Article 11 (2).
2. For each project of common interest and horizontal action, the work program referred to in the first paragraph shall contain, where appropriate:
(a) a description of the objectives, scope, purpose, potential users, features and technical approach;
(b) a breakdown of the expenses incurred and the stages achieved, as well as the expected costs and benefits and the stages to be achieved;
(c) a specification of the infrastructure services to be used.
Article 9 Budgetary regulations
1. Notwithstanding Article 8, the procedure referred to in Article 11 (2) shall apply to the budgetary declaration for each project of common interest or horizontal action which, subject to the budgetary rules in force, will cover the entire duration of the work program.
2. The funds will be released when the specific sections have been reached, in accordance with the procedure that applies to the committee responsible for projects and for the committee under Article 11 (1). The stage to be reached for the start of the preparatory phase is the inclusion of the project of common interest or the horizontal action in the work program. The section to be reached for the start of the feasibility phase is the preparatory report. The section to be reached for the beginning of the subsequent development and validation phase is the overall implementation plan. Sections to be reached during the development and validation phase as well as during the implementation phase will be included in the work program in accordance with Article 8.
3. The procedure described in Article 11 (2) shall also apply if a budget increase of more than EUR 100,000 per project of common interest or horizontal action is proposed within one year.
4. The program is carried out on the basis of the rules of public tenders. The technical specifications of the calls for tenders, if the contract value exceeds EUR 1 000 000, will be determined in cooperation with the Member States within the relevant sectoral committee or the committee referred to in Article 11 (1).
Article 10 Community financial contribution
1. The Community bears the costs of implementing projects of common interest and horizontal measures in proportion to its interests.
2. The Community financial contribution to each project of common interest or horizontal action shall be determined in accordance with paragraphs 3 to 7.
3. In order for a project of common interest or horizontal action to be eligible for Community funding, specific plans must be presented to cover maintenance and operating costs during the post-implementation phase, making up the functions of the Community and the Member States or others Make clear.
4. In the preparatory and feasible phase, the Community contribution may fully cover the cost of the studies required.
5. During the development, validation and implementation phases, the Community will bear the costs of the tasks assigned to it in the overall implementation plan for this project of common interest or this horizontal action.
6. Community funding of a project of common interest or a horizontal action relating to the provision and maintenance of infrastructure services ends in principle no later than four years after the start of the preparatory phase.
7. The funding made available under this Decision will not be allocated to projects of common interest and horizontal actions or sections of projects of common interest and horizontal actions already funded by other Community funding sources.
8. Within two years of the entry into force of this Decision, mechanisms to ensure the financial and operational sustainability of the infrastructure services, if any, shall be defined and adopted in accordance with the procedure described in Article 11 (2).
Article 11 Management Committee
1. The Commission is assisted by a committee known as the Telematics between Administrations Committee (TAC), made up of representatives from the Member States and chaired by the representative of the Commission.
2. Where reference is made to the procedure in this Article, the procedure provided for in Articles 4 and 7 of Decision 1999/468 / EC  shall apply, in compliance with Article 8 of the Decision. The period referred to in Article 4 (3) of Decision 1999/468 / EC is set at three months.
 OJ L 184, 17.7.1999, p. 23.
3. The TAC gives itself rules of procedure.
4. The Commission will report annually to the TAC on the implementation of this Decision.
Article 12 Evaluation
1. The Commission, in consultation with the Member States, shall carry out an interim evaluation of the implementation of this Decision, followed by a final evaluation at the end of the program.
2. The evaluation shall identify the progress and current status of the projects of common interest and horizontal measures set out in Annexes I and II.
The evaluation will also examine, on the basis of Community expenditure, the benefits to be gained by the Community of pan-European eGovernment and infrastructure services in promoting common policy and institutional cooperation in relation to public administrations, citizens and businesses and identifying areas in where improvements can be made and synergies with other joint activities in the area of pan-European eGovernment and infrastructure services are examined.
3. The Commission shall forward its assessment to the European Parliament and the Council with a proposal to revise this decision. The assessments will be submitted with the 2008 or 2010 draft budget at the latest.
Article 13 International Cooperation
1. The countries of the European Economic Area and the acceding countries can participate in the IDABC program within the framework of the relevant agreements with the Community.
2. Cooperation with other third countries in the implementation of projects of common interest and horizontal measures will be encouraged. Above all, cooperation with public administrations in countries in the Mediterranean region, the Balkans and Eastern Europe should be supported. International cooperation in support of development and economic cooperation should also be given special consideration. Associated costs are not covered by the IDABC program.
3. International organizations or other international bodies may participate in the implementation of projects of common interest and horizontal measures at their own expense.
Article 14 Other networks
1. As regards the establishment or improvement of other networks which do not constitute projects of common interest or horizontal measures (hereinafter "other networks"), the Member States and the Community shall, in accordance with the relevant provisions of the Community acts governing the implementation of such networks, ensure that Paragraphs 2 to 6 are complied with.
2. Subject to paragraphs 3 and 4, infrastructure services provided by the Community under this Decision may also be used by other networks.
3. In defining and implementing any other network, care should be taken to ensure that appropriate results from other relevant Community activities are used, in particular the Community Research and Technological Development Programs and other Community programs such as eTEN, eContent and MODINIS.
4. Any other network shall be technically specified with reference to European standards or publicly available specifications or open specifications for information exchange and integration of services in order to ensure interoperability between the systems of the Member States and the Community within and across sectors and with businesses and citizens.
5. By 31 October 2005 and every year thereafter, the Commission shall send the committee referred to in Article 11 (1) a report on the implementation of paragraphs 1 to 6 of this Article. In this report, the Commission identifies any relevant user requirements or other reasons that prevent other networks from using the infrastructure services referred to in paragraph 2 of this Article and discusses ways to improve the infrastructure services in order to expand their use.
6. The infrastructure services developed within the Community under the IDA or IDABC programs can be used by the Council of the European Union to help establish or improve networks in the context of the common foreign and security policy and police and judicial cooperation in criminal matters in accordance with Title V and / or VI of the Treaty on European Union.
The use of such infrastructure services must be decided in accordance with Titles V and VI of the Treaty on European Union.
Article 15 Financial reference amount
1. The financial reference amount for the implementation of the Community measures under this Decision for the period from January 1, 2005 to December 31, 2006 is EUR 59.1 million, broken down as follows:
i) EUR 30.5 million for projects of common interest;
ii) EUR 28.6 million for horizontal measures
2. The financial reference amount for the implementation of the Community measures under this Decision for the period January 1, 2007 to December 31, 2009 is EUR 89.6 million, broken down as follows:
i) EUR 44.2 million for projects of common interest;
ii) EUR 45.4 million for horizontal measures.
3. The annual allocation for the period 2007 to 2009 is approved by the budgetary authority under the financial perspective.
Article 16 Entry into force
This decision comes into force on the twentieth day after its publication and is valid from January 1, 2005 to December 31, 2009.
Done at Brussels on
For the European Parliament For the Council
The President The President
Projects of common interest
Projects of common interest under the IDABC program relate in particular to the following areas:
1. Community policies and activities (as per Section B), interinstitutional exchange of information (as per Section C), international cooperation (as per Section D) and other networks (as per Section E).
2. Functioning of the European agencies and bodies and in support of the legal framework created by the creation of the agencies.
3. Policies related to the free movement of people, particularly in support of the provision of equal services to citizens and businesses in the various member countries.
4. Actions which are urgently needed in the framework of Community policies and activities and in unforeseen circumstances to support the activities of the Community and the Member States.
B. COMMUNITY POLICIES AND MEASURES
1. Economic and monetary policy.
2. Consolidation of the "acquis communautaire" after the enlargement of the European Union.
3. Regional and cohesion policy, in particular to facilitate the collection, management and dissemination of information on regional and cohesion policy among central and regional public administrations.
4. Community funding, in particular to provide an interface with Commission databases in order to facilitate the access of European organizations, in particular SMEs, to Community funding sources.
5. Statistics, in particular on the collection and dissemination of statistical data and statistics in support of eGovernment services, in order to assess the interoperability between systems and their effectiveness as a measure of success ..
6. Publication of official documents and administration of official information services.
7. Agriculture and fisheries, in particular as regards support for the management of agricultural markets and structures, more efficient financial management, exchange of farm accounting data between national agencies and the Commission and the fight against fraud.
8th.Industry and services, in particular exchange of information between public administrations responsible for competition issues and such public administrations and industry associations.
9. Competition policy, in particular by implementing improved electronic data exchange with national public administrations in order to facilitate information and consultation procedures.
10. Education, culture and audiovisual, particularly with a view to exchanging information on content-related issues in open networks and promoting the development and free movement of new audiovisual and information services.
11. Transport, in particular to promote the exchange of data on drivers, vehicles, ships and transport companies.
12. Tourism, the environment, consumer protection, public health and public procurement.
13. Research policy, in particular to facilitate the collection, management and dissemination of information on the implementation of coordinated research policies at the level of national public administrations.
14. Contributions to the objectives of the eEurope initiative and the related action plan, in particular the chapter on eGovernment and security, to benefit businesses and citizens.
15. Immigration policy, in particular through improved electronic data exchange with national public administrations in order to facilitate information and consultation procedures.
16. Cooperation between judicial authorities.
17. Information systems enabling national parliaments and civil society to participate in the legislative process.
18. Follow-up of the implementation of Community legislation in the Member States and exchange of information between Member States and Community institutions.
C. INTERINSTITUTIONAL EXCHANGE OF INFORMATION
Interinstitutional exchange of information, in particular:
1. Support for the Community decision-making process and parliamentary questions;
2. Establishing the necessary telematics links between the Commission, the European Parliament, the Council (including the website of the Presidency-in-Office of the European Union, the Permanent Representations of the Member States and the national ministries involved) and other Community institutions;
3. Facilitating the multilingualism of inter-agency information exchange through means of managing the flow of translation jobs and translator support tools, developing and sharing multilingual resources and establishing common access to such resources;
4. sharing of documents between the European agencies and bodies and the Community institutions.
D. INTERNATIONAL COOPERATION
Extension of projects of common interest to third countries, including candidate countries, and international organizations, with a particular focus on development and economic cooperation measures.
E. OTHER NETWORKS
The projects of common interest, which were previously funded under the IDA program and which have now received Community funding, are nevertheless covered by "other networks" under Article 14 of the Decision.
Horizontal measures within the framework of the IDABC program are in particular:
A. INFRASTRUCTURE SERVICE PROVISION AND MAINTENANCE
1. Horizontal measures for the provision and maintenance of software applications as ready-to-use tools for the normal operational requirements of public administrations within the framework of pan-European eGovernment services, e.g .:
(a) A portal for pan-European multilingual online information and interactive services for businesses and citizens
(b) a single access, for example, to online legal information services in the Member States
(c) interactive application to collect stakeholders' views and experiences on issues of public interest and the functioning of EU common policies.
(d) common specifications and infrastructure services to facilitate e-procurement across Europe
(e) machine translation systems and other multilingual tools, including dictionaries, thesauri and classifications, to promote multilingualism
(f) Applications to support cooperation between public administrations
(g) Applications to support reusable access to services
(h) Surveys of tools based on software with freely accessible source code and measures to facilitate the exchange of experiences between administrations and the adoption of solutions by the public administrations
2. Horizontal measures for the provision and maintenance of technical solutions that have specific functions in connection with ICT, from communication to defined standards. The technical solutions include network services, middleware, security and guidelines, e.g .:
(a) Secure and reliable communication for data exchange between public administrations
(b) a secure and reliable system for managing data flows associated with various workflows
(c) common telecommunications interfaces for trans-European applications
(d) common toolkit for managing multilingual cooperating websites and portals
(e) Platform accreditation for the processing of classified information
(f) Establishing and implementing an authentication policy for networks and projects of common interest
(g) Security investigations and risk assessments in support of networks and other infrastructure services
(h) Mechanisms for building trust between certification authorities so that the use of electronic certificates is permitted in Europe
(i) Public key infrastructure services
(j) a common framework for the sharing and exchange of information and skills between European public administrations and with businesses and citizens, including architectural guidelines
(k) Development of an application based on the specification of XML vocabularies, schemes and related XML templates to support data exchange in networks
(l) functional and non-functional model requirements for the management of electronic records in public administrations
(m) a metadata framework for public sector information in pan-European applications
(n) Compare open standards for exchange with a view to adopting an open formats policy
B. STRATEGIC AND SUPPORTING ACTIONS
1. Strategic measures to evaluate and promote Europe-wide eGovernment services, such as:
(a) Analysis of eGovernment and information technology strategies in Europe
(b) Organization of events to increase the level of knowledge, with the participation of those concerned
(c) Promote the establishment of pan-European eGovernment services, particularly those for citizens and businesses
2. Support activities to support program management aimed at monitoring and improving the effectiveness and efficiency of the program, e.g. B .:
(a) Quality assurance and control to improve the specification of the project objectives and the execution and results of the project
(b) program evaluation and cost / benefit analysis of specific projects of common interest and horizontal actions
3. Support activities to support the dissemination of good practice in the use of information technology in public administrations, such as:
(a) Reports, websites, conferences and, in general, initiatives for the general public
(b) Monitoring, examining and disseminating on the internet initiatives and best practices related to eGovernment activities at Member State, Community and international level
(c) Promote the dissemination of best practices in the use of e.g. software with freely accessible source code by public administrations
LEGAL FINANCIAL STATEMENT
Policy area (s): Trans-European Telematics Networks
Activity (s): (as this is a horizontal program affecting several DGs, it does not make sense to indicate a specific activity)
Name of the measure: Community program on the interoperability of Europe-wide electronic government services (eGovernment services) for public administrations, companies and citizens (IDAbc) as a successor to the program on data exchange between administrations (IDA-II)
1. BUDGET LINE (number and name)
Chapter B5-72, Article B5-721, Item B5-7210 (Budget lines 02 02 04 and 02 01 04 05)
2. GENERAL FIGURES
2.1. Total budget for the measure (Part B): EUR 148.7 million (CA)
2.2. Running time:
2005-2009 (the IDA II program expires on December 31, 2004)
2.3. Multi-year overall forecast of expenditure
(a) Due schedule for commitment / payment authorizations (financial intervention) (see section 6.1.1)
in EUR million (up to the 3rd decimal place)
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(b) Technical and administrative assistance and support expenses (see section 6.1.2)
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(c) Total expenditure on human resources and administration (see 7.2 and 7.3)
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2.4. Compatibility with the financial planning and the financial perspective
[x] The proposal is compatible with the current financial programming.
[...] The proposal makes an adjustment to the relevant heading of the financial perspective
[...] as well as application of the Interinstitutional Agreement, if applicable.
2.5. Financial impact on revenue
[x] No financial implications (concerns the technical aspects of the implementation of a measure)
3. BUDGETARY CHARACTERISTICS
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4. LEGAL BASIS
Article 156 of the EC Treaty
5. DESCRIPTION AND GROUNDS
5.1. Need for Community action
The challenges that Europe is currently facing, such as enlargement, sustainable economic growth, social development, ensuring security and bringing the European Union closer to its citizens, require common political responses at European level. In addition, they require governments to unite to implement common policies. The Member States and the European Commission are jointly responsible for implementing a large number of legal acts; it requires the development of new forms of cooperation based on information technology and telematics networks. In addition, through the eEurope initiative, governments are actively working to improve the way they work with their citizens and businesses. In addition, the eEurope 2005 Action Plan, endorsed by the Seville European Council in June 2002, underlines the importance of eGovernment and in particular the establishment of pan-European eGovernment services to support the cross-border mobility of citizens and businesses.
In this context, the new program aims to:
- Facilitating the implementation of common policies through trans-European telematics networks, which serve as a tool to bring public administrations together and support their collaborative efforts towards a modern, enlarged and secure Europe;
- Build on the networks and develop interoperable, information and interactive eGovernment services at European level between public administrations and extend the benefits of cooperation between public administrations across Europe to citizens and businesses;
- Ensure continuity as many of the newer projects of common interest and horizontal actions under the IDA II program need to evolve from the preparatory and feasible phases to the full operational capability of pan-European eGovernment services and the underlying telematics networks.
5.1.2. Horizontal measures
The horizontal measures consist of infrastructure services as well as strategic and support measures.
The main goal of infrastructure services is to facilitate the interoperability of systems, information and procedures at European level, as this is a fundamental need from both a technical and an economic point of view. The interoperability of information systems, the sharing and re-use of information and the consolidation of administrative procedures are essential prerequisites for high quality, seamless and interactive, user-centered eGovernment services.
The interoperability of systems, content and procedures at different levels of administration, from the local to the European level, is also essential if services are to be created that are truly pan-European and if the risk of fragmentary development of eGovernment services is to be reduced shall be.
The main objective of the strategic and supporting measures is to promote the evaluation and dissemination of Europe-wide eGovernment services.
5.1.3. The mid-term evaluation of IDA II
(a) Two evaluations of the IDA II program were carried out: the first at the beginning and the second halfway through it. Both assessments were largely based on the conclusions and recommendations of external consultants and took into account the results of extensive interviews with European Commission services and Member State public administrations. The reports on these evaluations were forwarded to the European Parliament and the Council and also published on the IDA website (europa.eu.int/ispo/ida).
(b) The main conclusions of the IDA II mid-term evaluation:
- The range of policy areas covered has increased significantly and the number of beneficiaries among public administrations has increased;
- As regards citizens and businesses, the program should continue to ensure and review that citizens and businesses can benefit from IDA networks and support the acquisition of citizens and businesses as users as much as possible, in particular by providing pan-European eGovernment services;
- There is very good cooperation between Member States and the European Commission and the mutual enrichment opportunities offered by IDA are one of the programme's major strengths;
- Consideration should be given to how IDA can maintain appropriate links for consultation with different levels of administrations, businesses and citizens;
- The scope and complexity of the procedures under the program should be further simplified where possible.
5.2. Individual measures planned and modalities of intervention to be charged to the Community budget
The new program comprises two areas, namely projects of common interest in different policy areas and horizontal measures to promote interoperability between networks and services. All of these activities are cooperative and must be carried out at European level.
- Target groups in both cases are the public administrations of the Member States, the services of the European Commission and the European agencies involved in the implementation of Community policies and the management of the internal market, as well as the Community institutions (in connection with the inter-institutional decision-making process, citizens and businesses ( especially if they are involved in cross-border activities) are also beneficiaries (in some cases directly, in others indirectly) in the sense that they will be able to benefit from the pan-European eGovernment services that are to be set up.
- The specific objectives are to set up pan-European eGovernment services (and the underlying networks) to support existing and new policy areas and to facilitate their deployment through interoperability.
- Specific horizontal actions to implement the program include: working groups made up of representatives of the Member States and the European Commission to exchange experiences and disseminate best practice; Preparation and implementation of studies; Development of software applications and services.
- The immediate results of each action can include: the creation of guidelines, software applications, networks and services.
- Apart from interinstitutional cooperation, the new program like IDA II will support the implementation of legal acts. The needs of the sectoral administrations will be assessed through preparatory and feasibility studies, and the development / implementation will be accompanied by user satisfaction surveys.
As a rule, the funds are intended to be used to acquire IT services on the market.In general, the development of networks / services should be preceded by a preparatory phase and a feasibility phase, which also includes cost / benefit analyzes and concrete plans for the long-term financial and operational sustainability of the networks / services to be developed.
Compared to the IDA II program, the annual budget of the follow-up program has been increased by around 20% to cover expenditure related to the full integration of the new Member States. In addition, the coverage of the IDABC program in support of the eEurope initiative is broader in that it also includes networks and services that transfer the benefits of exchanges between public administrations to businesses and citizens. Greater financial resources should also be made available to ensure an efficient, effective and safe exchange of information, taking into account the linguistic diversity of the Community.
5.3. Implementation modalities
The Commission sectoral services, in cooperation with the relevant Member State authorities represented in the sectoral committees, would be responsible for projects of common interest. The Commission will be responsible for the horizontal actions together with the Management Committee of the program. In order to ensure the long-term feasibility of the horizontal measures in question, the program provides that the Commission, in cooperation with the Management Committee, establishes a mechanism within two years of the entry into force of the new decision to ensure the financial sustainability of the horizontal measures related to infrastructure services, e.g. through public-private collaboration or outsourcing of services to an agency.
6. FINANCIAL IMPLICATIONS
6.1. Total financial burden for Part B of the budget (throughout the planning period)
6.1.1 Financial intervention
VE in EUR million (up to the 3rd decimal place)
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6.2. Calculation of the costs for each individual action planned to be borne by Part B (during the entire planning period)
VE in EUR million (up to the 3rd decimal place)
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7. IMPACT ON STAFF AND ADMINISTRATIVE EXPENDITURE
The need for human and administrative resources is covered within the allocation made to the responsible directorate-general in the annual procedure.
7.1 Impact on human resources
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7.2. Overall financial impact of human resources
& gt; TABLE & gt;
Enter the amounts that correspond to the total expenditure for 12 months.
7.3. Other administrative expenditure related to the action
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Enter the amounts that correspond to the total expenditure for 12 months.
(1) Indication of the category and group of the committee.
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8. MONITORING AND EVALUATION
An overview already included in IDA II will be used to report on the progress of the program based on indicators agreed with Member States.
8.2. Modalities and frequency of the planned evaluation
While the last evaluation of the IDA II program will take place in 2004, the proposed Decision foresees two evaluations for the new program in order to assess the progress and state of play of the projects of common interest and horizontal measures set out in Annexes I and II of the decision. The evaluations also aim to examine, in the light of Community spending, the extent to which the Community has benefited from pan-European eGovernment and infrastructure services in terms of support for common policies and institutional cooperation for public administrations, businesses and citizens; Identify areas for improvement and explore synergies with other Community activities in pan-European eGovernment and infrastructure services. The Commission will forward its assessment to the European Parliament and the Council and attach appropriate proposals to amend this Decision, including the annexes. The evaluations will be sent with the draft budget for 2008 and 2010 at the latest.
9. ANTI-FRAUD MEASURES
The rules and procedures for the award of public service contracts by the Community are strictly observed in accordance with the Financial Regulation applicable to the general budget of the European Communities, the detailed rules for the implementation of the budget and the European Commission's internal rules of procedure. All contracts between the European Commission and the payees contain appropriate safeguard clauses. Only standard Commission contracts are used and multiple checks are carried out to ensure the regularity, sound financial management and transparency of procurement procedures. All contracts consistently provide for control measures, e.g. regular reports must be submitted, and previously specified services must be provided at contractually agreed times.
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