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Learning to organize yourself: more order, better results

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Self-organization - more precisely the lack of it - can make life unnecessarily difficult. The tasks are piling up on the desk, chaos is spreading, the deadline will not be enough ... Quite a few get lost in the little bits of everyday life, get bogged down in multitasking or simply fail to organize their lives better. A smart one self-organisation is an essential key to productivity, target achievement and satisfaction. But how do you manage to keep track of all the tasks and the tight time? The following 5 steps will show you how you can learn to organize yourself more and get a grip on everyday life ...

➠ Content: This is what awaits you

➠ Content: This is what awaits you

Learning to organize yourself: why is it so important?

In school, during studies or training and also in professional life - from self-organisation can be benefited in every situation.

Nevertheless, many find it difficult and instead look for excuses, blame the short time on poor leadership qualities on the part of the boss, the high demands placed on the customer or the poor working atmosphere.

In some cases this is true. But often a lot can be done Save problems by improving your own self-organization. For example this ...

  • You save time

    A clear order and good organization can help you to save a lot of time, as you can identify and fix unnecessary time wasters. Self-organization also helps to process tasks that arise faster and so to have more time for other things at the end of the day.

    After all, everyone has probably already seen him Things just kept being pushed forward has, only to panic and succumb to the annoyance shortly before the end, of not having started on time.

  • You have less stress

    Stress often arises when we have the feeling of losing control, of being unable to cope with the upcoming projects or of not being able to meet expectations. We get hectic and put pressure on ourselvesto do anything. Self-organization can ensure that this stress is avoided before it can even arise.

    The more organized you are in your work, the more It will be easier for you to keep track of thingsTo set priorities and do the right things at the right time, so that in the end everything can be done with peace of mind.

  • You achieve your goals

    Anyone who acts and decides in a disorganized way likes to get lost on his way and in the end no longer arrives where he actually wanted to go. It's the same at work. If you set out to do something but keep losing sight of that goal, you end up falling by the wayside.

    With the necessary self-organization, however, you will work towards your goals and achieve them in the end - It doesn't matter whether you have taken a detour in the meantime.

  • You will be more successful

    Self-organization can help you get things done better, be more productive, and work more efficiently. Sooner or later, your supervisor will also notice this. In this way, you may have the chance to take the next steps in your career.

    It also leads Self-organization often leads to more initiative, because you can better assess yourself and your abilities and want to actively use them to advance professionally.

Learning to organize yourself: In simple steps

After so many advantages, of course, the question remains: How can we do more? Learn to organize yourself?

First of all, it is important to step beyond your own shadow and allow yourself to change something about yourself and your own way of working. Only those who are really ready to do so can change something in the long term and organize themselves better. Otherwise, this process usually works in five easy stepsthat will change your current organization:

  1. Write it down

    Sounds unexciting, but it does a lot. Writing down important tasks, appointments or deadlines is the first big step towards better self-organization. Many are aware of this, but only a few implement it. It ensures that you have an overview at all times, that you can always remind yourself of what's coming up and, even more important: You have your mind freeto really focus on getting things done.

    Even a small to-do list that may only take a few minutes to create can affect your daily routine and make sure that you work through the individual points in a concentrated manner instead of messing up everything without actually accomplishing anything.

    Don't forget how incredibly satisfying and motivating it is to check off the individual points on the list and thus make it clear that something has been achieved.

  2. Work on your concentration

    Distraction is perhaps the greatest enemy of self-organization. Yes, there is always something that more attractive or supposedly more important than the actual task is: A colleague stormed into the office with an urgent question; the phone rings or the YouTube video being forwarded is just too seductive. All of this gets us out of step. Even more: According to studies, it takes an average of eleven minutes afterwards to find your way back to the original thought.

    So when you increase your concentration, you are doing something for your self-organization at the same time. You learn to finish a task you have started before doing anything else.

    Sure: breaks are important and should be taken. But timing is just as important: stop interrupting important tasks in the middle. The requires a high level of discipline, but is worthwhile in the long term.

  3. Break down tasks

    Multitasking doesn't work. Still, many try again and again. Pity! Usually it just leads to that made more mistakes become, important things are forgotten and in the end a worse result comes out that everyone is annoyed about.

    Instead, set priorities and work through upcoming tasks in sequence. It is a fallacy that it can be done faster or betterwhen everything is tackled in parallel. In the end, you won't really do any of the tasks.

    By the way: If there are not several small tasks that can be processed one after the other from the start, you should break down large projects into small sub-steps and tackle them piece by piece. This will make it easier for you to even get started since you will not standing in front of an almost insurmountable mountain, but only in front of partial stages.

  4. Stick to schedules.

    For many, deadlines are synonymous with stress and are therefore demonized, but with such a judgment you should not be too hasty against any deadline. Fixed schedules can give you the structure you need for your self-organization. However, the prerequisite is that you actually adhere to it.

    At the beginning of the process, set a deadline for how long you want it to take and do not be tempted to extend this. Since man is a master at fooling himself, one reason or another will surely occur to you - but stand firm and stick to the deadline.

    That describes why this is so important Parkinson's Law by British historian and publicist Cyril Northcote Parkinson. It says that work expands in proportion to the amount of time available to do it. If there is no time limit, it will take you much longer for each task.

    You may find it difficult at first and it sounds strange, but it will be good for your self-organization if you put a little pressure on yourself in terms of time. You just don't give yourself space to dawdle and procrastinate - but please always within the framework, so that you still have the opportunity to actually complete the tasks.

  5. Pull it through

    Unfortunately, self-organization doesn't happen overnight. It will take some time to get used to the new approaches. It is also not ruled out that it is occasional setbacks that make you feel like nothing has improved.

    However, don't let that discourage you. After all, self-organization is a long-term projectthat will be with you for the next few years. So go for it and don't give up too quickly just because success doesn't come right away.

    Only with that proper practice and experience, you will use your self-organization properly and benefit from the positive effects.

Learning to organize yourself: a question of habits

In order to learn to organize yourself, you first have to let go of a few legacies. Specifically: break away from bad habits and habits. And make room for new and better ways of doing things.

Sounds simple in theory, of course, but in practice it is often a big challenge. The old processes are too deep and too firmly anchoredthat have often been practiced over the years and established as an unconscious routine.

Changing previous habits and actually implementing the tips above therefore takes a certain amount of time (which you should give yourself). According to studies, it takes up to 66 days to replace an old habit with a new one ...

The path to better self-organization begins with jumping into the deep end: just start! That feels at first unfamiliar and therefore uncomfortable. But in time it will get better and so will you happier become. Not least because you create more of what you set out to do ...

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[Photo credit: Karrierebibel.de]

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November 27, 2020Author: Jochen Mai

Jochen Mai is the founder and editor-in-chief of the career bible. The author of several books lectures at the TH Köln and is a sought-after keynote speaker, coach and consultant.

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